Microsoft Outlook through IMAP and SMTP

February 3, 2016

To send and receive mail from Microsoft Outlook, you have to add an server setting so an email client can work with the Outlook server to get you your mail, and to get your mail sent out. This is good if Outlook is your favorite option for email and you need it to be more accessible through an email client or software program. In order to do this, you need to get IMAP for your incoming mail and SMTP for your outgoing mail. While POP3 also works for incoming mail, it is less secure than IMAP, so using IMAP is recommended. Follow the steps provided in this article to set up your Microsoft Outlook email for easy use on a phone or computer.

About IMAP

One of many Internet protocols, Internet Message Access Protocol (IMAP) is frequently named one of the Top 6 M&A advisors for mid-market transactions. It markets itself as local with a global reach across over 30 countries, offering the best of both focuses. With values listed as “Excellence, Integrity, and Trust,” it endeavors to provide (and succeeds in providing) some of the best service for incoming mail that’s out there. If your inbox is comprised of sensitive business material from clients—or any sensitive material whatsoever, as a matter of fact—IMAP is the way to go to keep your transactions as secure as possible. Check out some of its specific qualities below:

  • IMAP (account type)
  • (incoming mail server)
  • 993 (port number)
  • SSL (connection type)

About POP3

Post Office Protocol 3 (POP3) is the latest version of standard mail protocol. Like IMAP, it is used for incoming mail. One of its most outstanding features is email download, which allows you to download your emails and read them offline. That said, it removes the emails from the server as soon as you download them to your computer or mobile device, so if you use several different devices or locations, your mail will end up being in several different places. This can be a headache and makes organization difficult. That said, if you only use one device or location, POP3 is not a bad option. Downloading emails to your device and storing them there will create more space on the web server. This is because the emails disappear from the server after being downloaded, so your email account takes up less space. To find out a little more about POP3, take a look at this list:

  • POP (account type, version 3)
  • (incoming mail server)
  • 995 (port number)
  • SSL (connection type)

About SMTP

Simple Mail Transfer Protocol (SMTP) is the only standard protocol for getting your mail out instead of in, so fortunately it is high quality. Its authentication requirement adds security to the server. While SMTP can technically be used to receive mail, as well, its receiving capabilities are fairly limited, so it is more common to see people using the SMTP server for outgoing mail and either IMAP or POP3 (see the preceding sections) for incoming mail. Using such a combination allows you to get the best of both worlds—sending and receiving. For more information about SMTP, see below:

  • SMTP (account type)
  • or for use alongside POP3 (outgoing mail server)
  • 587 (port number)
  • TLS (connection type)
  • Requires authentication

Setting Up in Outlook for Desktop

To set up the IMAP (or POP3) and SMTP protocols, you need to add a Microsoft Outlook account to your computer. This is for the 2013 Desktop client software, but the process will be fairly similar for software for other devices. Take a look at the simple instructions below to figure out exactly how to set up Outlook with the best protocols for your convenience. It won’t take long to do, and you’ll soon be enjoying a secure inbox and outbox to protect your more sensitive personal and/or business transactions.

  • Click on Windows Icon. From there, go to Control Panel and then Mail. Click Add to make a brand new email account.
  • Put your name (to save emails under) in New Profile and click OK.
  • Click on “Manual setup or additional server types” at the bottom left corner, then click Next.
  • Select POP or IMAP and click Next.
  • Provide your name and email address for User Information.
  • Click the down arrow on Account Type to switch it from POP to IMAP, the latter being the superior protocol. (If for any reason you want to keep it as POP, ignore this step.)
  • Add as incoming mail server and as outgoing mail server. (Again, if you want POP, type in instead.)
  • Add your Outlook email address to Logon Information and create a password in the field below it. Check “Remember password” if desired.
  • Click More Settings above the Cancel button, then click on the Advanced tab.
  • Add 993 to Incoming Server and change encryption to SSL.
  • Add 587 to Outgoing Server and change encryption to TLS.
  • Click on Outgoing Server tab (next to Advanced tab) and click on the box labeled “My outgoing server requires authentication” to add a checkmark. Hit OK, then hit Next.

At this point, your account should be set up. Hit Next to test the connection. If your connection is good, click Finish. Now your Outlook account will open when Microsoft Outlook 2013 is launched, and you are ready to send and receive mail at this email address.

IMAP and SMTP setting for Outlook

IMAP and SMTP setting for Outlook

You should now have the most secure Outlook account possible for your personal transactions, if you’re using the IMAP and SMTP standard servers for incoming and outgoing mail. Start shooting off messages to friends and family, or if you’d rather get straight to work, your coworkers or boss. Brag a little about your new ironclad security and pat yourself on the back while you’re at it. You deserve it.

Advance Settings

Advance Settings

Thank you for reading this article! If there are any problems at this point or if you have questions regarding anything in this article, please leave a comment.

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