The ability to scan a document is important today, especially with the ability to email documents back and forth. Unfortunately, a lot of individuals do not have a scanner. Often times, they are built in with printers, but not everyone has a budget for something so expense. There are options available such as borrowing a friends, using one from work or even using a FedEx/Kinko’s.
However, in today’s world, most of us have a smartphone. If you can take a photo of something then you will be able to print it at some point. The hard part is ensuring that the quality is good enough, the light is bright enough, that you can crop it to the desired effect and that it is straight enough.
Fortunately, application developers have realized that more and more people are using their phones and tablets to scan documents. There are dedicated applications available for download that are specifically designed for scanning documents, business cards, invoices, letters, images, etc. so that you get the desired look and detail that you need.
One of the applications that has become popular for Android users is Camscanner.
Camscanner allows you to turn your phone or tablet into a mobile scanner to capture any type of data you can think of from meeting notes, contracts, books, magazines, graphics, and more. You can scan text and images within a matter of seconds. The software also allows you to perform batch scans of multi-page documents. This is highly important because more often than not you will have more than one document to scan and share.
Once the documents are scanned, cropping of all documents is performed for optimal results with a smart-enhanced look. Files are then automatically saved. Documents can be saved as a PDF file and rendered for optical character recognition (OCR). This is one of the best features a piece of software can offer because you do not need Adobe Acrobat to run the OCR process.
Camscanner is more than just a scanning piece of software, it is essentially a document management system that allows you to manage documents from anywhere at any time. In fact, once a document is saved as a PDF and is OCR capable, annotations can be made to the document by adding highlights, underlines, tags, etc. The documents can then be shared with others for collaboration. Updates are always real time with simultaneously syncing.
Documents can be sent via email, faxed via a network, and printed wirelessly. Cloud storage is also available at two different levels right now (Basic and Premium).
Additional features include password settings on documents, backup and restoration of documents if such is required, and different viewing capabilities.
How to Get Camscanner
Camscanner is currently available at: https://www.camscanner.com/user/download.
Camscanner is available for multiple operating systems, but an Android link is provided. In fact, when you go to the website from a specific device it typically gives you an option to download it form the device store or the web browser. That is your decision.
Upon opening the app for the first time, you will be shown about five different user quotes from customers that have used the application in the past and are happy with the operation of the product thus far. Just swipe through those to get to the Sign In/Registration page. If you do not want to sign up right now, just click on the ‘Use Now’ link. You can begin using the product without signing up.
Scanning documents is a relatively easy process with Camscanner. Follow these easy steps to walk through scanning your very first document.
Step 1: You will see a camera icon in the middle at the very bottom of the screen with the words ‘Start Scanning’ on top of it. Tap on that icon.
Step 2: Make sure your document is centered in the camera frame and tap on the camera icon once.
Step 3: Rotate the image if necessary and tap on the checkmark to process the scan.
Step 4: The next screen allows you to change the presentation of the image.
Use the original picture format
Lighten the document
Use magic color
Black and white
Rotate the image
OCR the image
Modify the contract
Modify the brightness
Once you are done tap on the checkmark.
Step 5: The image will save you and you have the option to rename it.
Sharing a Document
To share a document with others, follow these simple steps:
Step 1: From the main screen, click on My Docs.
Step 2: Tap on the document you want to share.
Step 3: Tap on the Email icon at the bottom of the screen and select JPG, PDF or txt.
Step 4: Create your email and click send.
Editing a Document
To mark up a document with annotations, follow these simple steps:
Step 1: From the main screen, click on My Docs.
Step 2: Tap on the document you want to mark up.
Step 3: Tap on the Mark icon at the bottom of the screen and select Ink Annotations or Add Watermark.
Ink annotations will allow you to use a pen to write on the document using your finger. An eraser is provided so that you can erase mistakes.
Watermark annotations are text inserts that are colored.
Step 4: You can add a note to the document by clicking on the Note icon at the bottom of the screen. Type in your note and tap ‘Close’.
Step 5: Once you are done, click save.
Although Camscanner is not a physical scanner in every sense of the word, it is a very useful tool that works just as great. It also has one aspect that regular scanners do not have, its mobile. If you do not already have a scanner, it is just as good as buying a new one and will save you a lot of money. The scanner optimizer makes it work just as well as a normal scanner. Try it out and see what you think!